Event Registration and Vendor Contract Form
City of Rosenberg/Discover Downtown Rosenberg Events
Are you interested in selling at one of our Community Events? We are always looking for businesses large and small to participate in Rosenberg City events.
NOTIFICATION OF ACCEPTANCE:This is only an application. Completing an application does not guarantee acceptance. Approved applicants will be notified via email of all approved items/services and other information regarding the event. Once accepted, selected vendors must remit payment by the deadline outlined in the acceptance letter. *This form does not register you for the event you are interested in attending. It simply gives the City event planners your information to contact you if there is an opportunity for you to attend.
MENU ITEMS: The Special Events Team reserves the right to select the types of food to be sold in order to minimize duplication and retains the right to deny the selling of any particular menu item. In such an instance, the vendor will be contacted to discuss alternatives. Priority will be given to those that apply first. Signage should include the description of the product. There is no guarantee that you will be the sole vendor or the sole vendor of any particular food item.
Please provide your social media accounts if your business has one. If you do not have social media you can email photos of your business to events@rosenbergtx.gov
Vendor Registration Fee: $50.00 All vendor payments are final, non-refundable and non-transferable. Payment of the registration fee is due within one week of receiving the acceptance letter from the Special Events Team. If you do not respond within that week, we assume you are opting out of participation of that event. Should you have any questions regarding payments or general vendor questions, contact the Events Manager, Kaylee Manville at kmanville@rosenbergtx.gov or events@rosenbergtx.gov or call 832-595-3520.
Pay by Check:
Please remit this form and payment by check to:
City of Rosenberg c/o Kaylee Manville
PO Box 32 | Rosenberg TX 77471-0032
Pay by Credit Card:
Please call 832-595-3520 to fulfill registration payment by credit card.
This agreement is entered into this date (date signed) by and between City of Rosenberg/Discover Downtown and “Vendor” (Business, owner).
1. LOCATION AND DATE
City of Rosenberg/Discover Downtown Rosenberg events are held throughout the City of Rosenberg. Please clarify with Event Manager prior to signing the Contract on the location of the event. The event will take place during the hours listed for each event. Failure to show up at the event will result in automatic loss of space assignment and loss of all booth rental and fees.
2. SET UP TIME/TEAR DOWN OPERATIONS
The Vendor understands that they are agreeing to arrive for setup at the assigned time with the expectation that all booths will be ready for business by the advertised event start time. Vendors may not break down booth space prior to the close of the event. Load out must be completed and all inventory and personal effects must be removed within a reasonable time once the event closes.
3. VENDOR OPERATIONS
The Vendor is responsible for cleaning their own area completely at the end of the event and removing all trash, boxes, packing materials, and unsold goods from the property. All large items must be removed from the property and it is the Vendor’s responsibility to do so. The Vendor is responsible for furnishing all necessary equipment and materials in the designated booth space no larger than the 10’x10’ space assigned unless you purchase an additional space or you have a food truck. Tables must be covered. Vendors will work professionally, cooperatively, and reasonably with customers, event staff, and volunteers. Vendors will be responsible for displaying and selling items in their booths throughout the event.
4. ASSIGNMENT OF CONTRACT
City of Rosenberg/Discover Downtown Rosenberg reserves the right to assign Vendor locations on a first-come, first-served basis. City of Rosenberg/Discover Downtown Rosenberg will work to accommodate the needs of all Vendors. A fee of $50.00 will be applied and must be paid at the time this form is submitted. All approved Vendors must sign and submit a Vendor contract prior to participating in the event.
5. VENDOR REFUND POLICY
All Vendor payments are final, non-refundable and non-transferable.
6. REGULATORY REQUIREMENT
The Vendor is responsible for all permits and insurance required or necessary for the operation of the Vendor’s business. NO electricity or water will be provided by City of Rosenberg/Discover Downtown Rosenberg.
*ATTENTION FOOD VENDORS*
All food vendors will be required to obtain a temporary food permit. Please be sure to turn in your temporary food permits to Event Manager two weeks prior to the event date once you have received the acceptance letter from the Special Events Team. For more information, please contact Kaylee at 832-595-3524 or visit the City’s website at www.rosenbergtx.gov/171/health. All food vendors understand they must provide a generator(s) if needed.
Please submit the following once approved in PDF format ONLY:
7. LIABILITY AND INDEMNIFICATION
The Vendor is solely responsible for damages or liabilities resulting from the private dealings with any helpers, customers, and the sale of unsafe or unsound goods. Vendor agrees not to hold City of Rosenberg/Discover Downtown Rosenberg and/or the property owner liable for any theft or damage caused to their inventory or personal effects before, during, and after the event. Security measures will be provided but this does not ensure that the Vendor’s property is secure from all possibilities of damage or theft. The Vendor is charged with the responsibility of protecting their own property at all times during the event and obtaining the appropriate liability and property insurance (recommended).
By signing below, I confirm that I have read and understand the vendor obligations defined in this Event Registration and Vendor Contract. By checking the "I agree" box below, you agree and acknowledge that 1) your application will not be signed in the sense of a traditional paper document, 2) by signing in this alternate manner, you authorize your electronic signature to be valid and binding upon you to the same force and effect as a handwritten signature, and 3) you may still be required to provide a traditional signature at a later date.
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